Trick: ChatGPT Cowrites My Presentation Scripts


About this lesson

This training video explores how to use ChatGPT to write a PowerPoint presentation script. It starts with a seven-slide presentation outline and demonstrates how to format and prepare the content for ChatGPT to generate a coherent and engaging script.

The tutorial emphasizes the importance of providing detailed and well-organized outlines, adding specific prompts and hashtags to guide the AI, and refining the generated script to ensure it aligns with the presenter’s style and intent.

Les will highlight the process of copying the PowerPoint outline to a text editor, adding necessary formatting indicators, and pasting the annotated text into ChatGPT. It showcases how ChatGPT can transform a basic outline into a complete speaking script and offers tips for tweaking prompts to achieve the desired tone and depth. The tutorial also covers potential pitfalls, such as AI misinterpretations, and stresses the importance of thorough review and editing to maintain authenticity and accuracy.

Finally, Les will demonstrate how to use ChatGPT for additional features like generating narrative summaries of presentations and providing tips for leveraging AI tools effectively. The presenter, Les from PowerUp Training, underscores the collaborative nature of working with AI, where human oversight and creativity play crucial roles in achieving the best results.

 

Questions Answered:

00:14 Can ChatGPT write a PowerPoint Presentation Script?
05:29 How do you prepare an outline for ChatGPT to understand?
07:58 What annotation marks do I use for outlines to translate into ChatGPT?
11:47 How to write a prompt to create a PowerPoint presentation script?
18:41 Where is the ChatGPT Copy icon?
21:06 Where is the ChatGPT result REGENERATE icon?
21:35 How to summarize a PowerPoint presentation for an email?

Topics

00:14 GPT as a Ghostwriter
02:06 The Agenda
02:31 Step 1 Build Presentation
05:29 Preparing Outline for GPT
06:42 Outline Paste Options
07:58 Hashtag Annotations for GPT
11:12 Critical GTP Step – NEW CHAT
11:47 Prompt to Ghostwrite a Speech
15:06 GPT Goes to Crazy Land
16:39 ChatGPT Copy Icon
16:53 Prompts to Improve Results
18:18 Prompts to Alter the Tone
18:41 ChatGPT Edit Results Icon
20:36 Prepping for Summarization
21:06 ChatGPT REGENERATE Command
21:35 Summarize Presentations for Email
22:29 Can ChatGPT be your presentation ghostwriter?

Details

Subject AI ChatGPT

Software Compatibility All Versions

Level

Course Completed

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Transcript

GPT as Ghostwriter – Transcript

Can a ChatGPT AI robot really write a presentation script for me?

Let’s find out.

I will use my earlier created 7-slide presentation about GPT as a speech ghostwriter.

Switching to PowerPoint’s Outline view, I will need to copy the text contents from the Outline on the left side of the screen.

However, you can’t just go straight to ChatGPT as the basic outline format will get lost. There is some light editing required to add square bracket prompts and hashtag instructions. More on that later in this tutorial, but for the moment, I will fast-forward through the preparation stage and go straight to my web browser.

In ChatGPT, I enter the prompt of

“Write a PowerPoint speaking script. wait for the following slide outline.”

And here I paste in our hashtag annotated PowerPoint outline and tell GPT to GO.

ChatGPT starts ghostwriting, but let’s pause to focus on the title slide results.

“Hello everyone, today we’ll explore the intriguing question: Can ChatGPT act as your ghostwriter for presentations?  More specifically, we’ll delve into the pros and cons of using artificial intelligence to craft your speaking scripts.”

Wow, all of that from my single slide with a simple presentation title and sub-title.

Not bad, in fact, it is a grand start.

However, we can greatly improve the results with some ChatGPT prompt tweaks to make the speech awesome.

Hi, this is Les from PowerUp Training, and I will dig deep into using GPT to create full presenter scripts by prepping your presentation for the AI robot and then explore the various result-driven possibilities of scripts, talking points, and great email summaries of your PowerPoint presentations.

Let’s Power Up and do it.

The first critical step is to COMPLETE the creation of the idea text portion of your presentation.

Text-based ChatGPT is NOT a mystical mind reader; if you are not precise about your content, the AI robot will go off the rails and invent stuff that is not relevant or, worse yet, just embarrassingly wrong.

The AI robot is NOT SMART.  You bring the genius, by providing clear instructions of your intent.

Look at this simplistic single-sentence prompt to create a speech based on the premise of ChatGPT as our ghostwriter.

The results state that ChatGPT is a miracle tool that can work like Siri or Amazon’s talking device to write speeches.  Oh, my gosh, if I presented this, people would laugh me off the stage. This is bogus!

It is NOT a MIRACLE content creation tool.  The real miracle is your human brain and your ingenuity.

So, at the start, you must create a fully thought-out slide deck, don’t worry about the graphic design elements; you will add them later.

Instead, have all your major and minor text-based ideas not just listed, but organized in a logical, cogent storyline. GPT will follow your lead, sticking to YOUR FACTS.

The more details you add, the more appropriate the results. DO NOT UNDERESTIMATE THE POWER OF THIS STAGE. You drive the process, not the computer-mindless robot.

Also, consider creating an “expanded” version of the presentation with longer bullet points to fully communicate your thoughts. Don’t create cryptic, minimal bullet points.  EXPLAIN FULLY.

Normally, I recommend short, catchy bullet points for live slide shows . . . fewer words on a page have a more powerful impact on your audience of people.  But think of this version of your presentation as a set of detailed instructions to ChatGPT.

The use of longer phrases will more completely communicate your ideas.

You can, and should, come back later to tighten up the final presentation into a snappier on-stage version of click-bait-like bullet points.

The next step: preparing your text outline for ChatGPT.

A simple copy from PowerPoint and paste into ChatGPT will NOT work.

Watch as I copy the PowerPoint Outline and paste it into the ChatGPT web browser tool prompt.

GPT cannot interpret the outline sub-bullet points. So, each line is treated equally, all left aligned with no indentations.

This won’t work with the simple paste.

The structure of the outline is critical to your ideas, it provides guidance of what concepts are linked together with supporting sub-bullet point ideas.  STRUCTURE MATTERS.

So as the go-between step, let’s provide some road sign markers for ChatGPT.

In Word, or any text editor, I will be adding some indicators and hints for various bullet layers as a roadmap for GPT.

Now on a blank document in Word, when I paste my copied PowerPoint outline, I am faced with a variety of choices: Use Destination Theme , Keep Source Formatting,  Merge formatting, Keep Text Only.

Do not use Keep Text Only, as you lose all the bullet point indentation information. Instead, select either of the first two paste options, or as I do here with Merge Formatting.

The key is to use a paste format that shows the bullet point level indentations.

We will need to see those indicators for the next several steps.  Otherwise, it is just a long list of text; which is useless.

Now to add instructional hints for ChatGPT to understand better my presentation . . . which lines are new pages and which lines are indented sub-bullets to support the previous line’s ideas . . . We need to add clues for GPT using square brackets.

While I work on editing the outline, let’s take a side trip to better see the formatting that is needed.

Here on the left side of the screen, are the formatting rules, and on the right side is our fully annotated PowerPoint Outline.  All the dark red text were edits I added to better guide markers for ChatGPT.

Starting with, the added hint indicating the title slide.

This is a great introduction to show how we are giving GPT clues about our outline.

Inside of Word as my text editor, I inserted a line and typed in the description of TITLE SLIDE between two open and closed brackets.  ChatGPT sees the square brackets as instructions, not content to rewrite.

And then, I go through and add in Slide Number indicators at the start of each slide.  That is not always required, but it helps me keep track of where I am, and the final GPT results will include these road markers as great reference marks to keep me in sync.

One subtle tip (or do I make it a pun and call it a subtitle tip?) is to add a single hashtag for the sub-title of the title slide so that GPT knows what the presentation title is, which is separate from the subtext of the supporting sub-title.

The next edit is adding the hashtag symbols at each bullet point.

As I said earlier, the multiple layers of bullet points indicate what ideas support each above statement.  GPT understands this hierarchal organization; but it needs to know what indentation level each line is assigned to.

So for the top-level bullet point, I add a single hashtag at the start of the line.

Do note that when I copy the outline from PowerPoint to Word with the formatting included, the bullet points and indentations are maintained.  However, if copied to ChatGPT they get lost as they do not travel over to GPT.

These visual bullet points are key to us; as we will use the various levels of indentation bullet icons to guide our adding of the hashtags, and the number of hashtags to add.

1 hashtag for the top level

2 hashtags for the second-level sub-bullets

and 3 for the outline level 3.

PLUS  NO, as in ZERO, hashtag for the slide title.

This formatting of your text idea outline is required work to get ready for GPT to process the results into a speech.

But once done, we are ready for ChatGPT magic.

Before I copy all of the annotated text from Word and back in ChatGPT, I perform the CRITICAL step inside ChatGPT by clicking:

NEW CHAT.

Why is it so important?  If you continue a previous chat, it could color the results with any earlier prompt modifications.

Always start fresh with NEW CHAT.

Note that I am using the more advanced paid version of GPT, but this will work with the free version.

So here is my starting prompt:

“Write a slide presentation speaking script based on this slideshow outline. “

I am giving ChatGPT the context of what I want it to rewrite.  I am not asking for an academic essay or write a movie review or a poem, I want a speaking script for a slide show presentation.

Furthermore, I prepare GPT for what type of information I will provide as its source: it’s a slideshow outline.

Lastly, I add “wait for my text,” as it is easier in this tutorial to breakout the prompt writing process as seen here seperated from the targeted content to rewrite.

Once I click the go arrow or hit enter, GPT will politely ask for the content; while also confirming its understanding of our request. Which is a great check to make sure we are both on the same page of instructions.

Now, I paste in our Outline text.

While all the text is left aligned with no spacing indents, note how the hashtag levels are obvious for my instructions.

So let’s go.

As GPT “thinks”   . . . no this is not thinking, it is just a computer code-based robot   . . more accurately as it combs through its large language database model to create our speaking script, it will take some short moments to complete.

While it is working, let’s examine the first few proposed slides.

We already saw how GPT transformed the title slide into a traditional speaking intro, but look at the next slide, starting with “Let’s outline our journey today:”

Here GPT moved into a speaking note summary mode.  It sticks very closely to the bullet points, but like a good presenter, it does not repeat them word for word.  It varies the message.

Example: it uses a full speaking intro of “1. We will understand how we can leverage AI tools to write” compared to the slide’s fragment phrase of “Explore how to use AI Robot to write”

And I do like this transformation for the Revising Results lines: “We’ll touch on the nuances of revising AI-generated content to ensure it sounds authentically like YOU.”  Note the from “We will” to the contraction of  “we’ll” which is the way you would speak plus some nice touches of sophisticated wording like “nuances of revising” without sounding too stuffy.

Slide 2 is similar. Note how it succinctly condensed the ten bullet points into four sentences.

But do a careful review, as ChatGPT can go to crazy land; making things up completely.

This example, for the most part, avoids that problem because of my key instruction reference the complete creation of fully thought out presentation up front.

Still, on slide 5, look at item #2 about full speeches.

Personally, I feel if you can script out your whole presentation and deliver it freshly, it can be the most effective, but the GPT version seems to emphasize the NEGATIVES of memorized speeches.

That was not my intentions.

However, on deeper inspection, maybe my original outline was not clear enough to GPT.  Look closely, did I really ever state my favored opinion of using scripted speeches?

Maybe not; and if that is the case, then GPT just followed my instructions and the problem is ME.

No matter who is to blame, ALWAYS, and I do mean ALWAYS, carefully reread the proposed results from GPT to make sure it matches your vision and ideas.

Always communicate clearly.

When you are pleased with the working results, you use this clipboard icon to copy the results over to a text editor like Word where you can paste in the GPT draft results for your additional editorial refinement.

But before we resort back to human copy editing, let’s encourage GPT to be better.

Say we find the initial results too limited with its sparse talking point style.

We want GPT to explore the ideas more deeply.

So I issue the command of  “Expand on the bullet points.”

And to me the amount of speaking detail is about right.

But that tone . . . maybe not quite me.  I’m not liking it.

As an example, look at slide #3. This is weird.

In fact, this specific results of “Every rose has its thorns, and AI isn’t exempt” Is absolutely not me!

If the voice or the tone of the results are out of bounds, then #1 you may have trouble delivering it; but even worse #2 people may suspect that you are not the author and surmise that ChatGPT played a part in the creation. Making you look like a fraud.

So it is critical for you to shape the style.

One way is to use GPT to alter the voice with commands like “make this more formal.”

Note that I am adding this prompt AFTER the last set of results, so GPT will alter those previous results to match my command.  The alternative method would be to scroll up and use the EDIT icon to put in the same prompt, but then GPT would operate on the above earlier results.

And now GPT will reformulate the most recent results with a new speaking tone with more formalness.

However, not all results will match you.

And I am stopping it right here.  This is NOT me: “the age of AI has raised a plethora of questions.” I have never, ever spoken aloud the word PLETHORA until the making of this video.  PLETHORA

No matter what, always take control and do final editing to match YOU.

Furthermore, if that didn’t work, you can try on different styles . . .it is super easy since we have done all the work up front with the outline formatting.

Let’s change it from formal to “make it more casual.”

Now we have gone too far in the other direction.  Look at slide 3 “Dangers of AI-Created Scripts”

“But hold up, it’s not all smooth sailing. Make sure it’s your story being told, not some AI fairy tale. It’s gotta feel real, right?  If it sounds off, it probably is.”

But hey,  if it fits, go with it.

In a few moments, I will point you to an expanded tutorial about refining the output to match your style and goals.

However, first I want to show you one extra bonus.

Once you get the script close to your liking, one extra step is the ability to create a short narrative summary of the whole presentation.

Let’s start fresh to see this in action

I will click NEW CHAT and bring in our original outline.

All the same, but I am getting different results, which is why it is often good practice to use the REGENERATE button after GPT is finished to get a new spin on the same topic. Each click of REGENERATE will do a different variation. Maybe one better to your likeing And if you are copying and pasting along the way, you could mix and match results into to a single script that you like.

Here is the bonus tip.  The ability to take a full created ghostwritten presentation speech and then synthesize a short narrative summary with a command like this:

Create a two paragraph summary.

And ChatGPT does an outstanding job of condensing the longer presentation of bullet points down to the bare essence in a narrative, sentence based result.

And with that, you can do the class act of sending the results by way of an email summary to everyone AFTER presenting to remind them of what you covered. A way to stand out from the crowd.

All with about 2 minutes of work!

Chat GPT is excellent at summarizing.

So, the answer to the question of, Can ChatGPT be your PowerPoint Presentation Ghostwriter?

ChatGPT can be your ghostwriter, especially if you’re stuck. But, remember, it’s about teamwork. Your groundwork up front and your fine-tuning at the end are crucial.

It’s an unmatched idea generator, but always with your close oversight.

And never forget, the real magic is you, the human element, that ensures success.”

And, of course that part came from one of our ChatGPT ghostwriting examples. With just a couple of words that I tweaked.

The next best tutorial is “ChatGPT SUPERCHARGES Your Bullet Points” to dive deeper into refining GPT tone and organization with a bonus of cleaning up bullet points for the final presentation (after the script is written).

If this was helpful, do give it a thumbs up, and if you want more PowerPoint, Microsoft Office or ChatGPT training insights, do subscribe.

Until next time, Go Power Up.