Tip: Elevate PowerPoint with Seven ChatGPT Tips

Elevate PowerPoint with 7 ChatGPT Tips – Transcript

AI robot chat technology has been generating frenzied excitement, accompanied by numerous questionable claims.

However, the value of tools like Chat-GPT is not creating presentations out of thin air but refining your slideshow to make you look better

With the right expectations and targeted prompt writing, you can unlock GPT’s true potential as your robot assistant.

Hi, I’m Les from Power Up Training. While I normally help you become a better PowerPoint content creator, today I will show you seven practical techniques for harnessing the power of Chat-GPT to create more impactful PowerPoint presentations.

So let’s Power Up and elevate your presentations to new levels of effectiveness.

Trick #1: make more powerful slide titles with Chat GPT in brainstorming mode.

Our goal is to focus on the slide title and generate better alternatives using Chat-GPT to dream up new word ideas.

Let’s switch over to my Chrome web browser where I am already logged into CHAT-GPT.

It is a simple interface. on the left is my previous search history;

top center is the choice of CHAT version engines.

I am a paid Plus user, so I have the choice of using the older GPT 3.5, which is faster but sometimes a bit too wordy, or the more advanced version 4, which I will use for all our examples. But feel free to experiment on your own.

ChagGPT is simple . . type in the request and hit enter or click send.

Then examine the output results.

So on with our tip number one, I am asking GPT to dream up 5 different titles based on “Using Chat-GPT to Create Multiple Slide Titles.”

And those results are not bad . .. maybe a bit dull, like Employing Chat-GPT to Produce an Array of Slide Titles. . . .does not quite roll off my tongue.

But let’s give the AI Robot another try but now ask the robot to make it more exciting.

Note that this is a conversational tool and so I can just make that simple request and GPT knows to work with what was covered previously in this conversation.

Ohh. . .this is much better with some action words; but still a bit wordy.

Watch this command: “make them with fewer words”

Now some of these are starting to be more like clickbait.  But the first choice might be a great slide title to introduce a topic: “Chat-GPT; Slide Title Wizard.

So use this trick #1 to help jazz up all your slide titles or to ignite some new ideas with your own imagination. Brainstorm with GPT and make your slide titles sizzle!

Tip #2 is a variation.

Instead of coming up with a bunch of new alternatives for a title, here we will work on improving the bullet points as a collection.

So let’s focus on these 5 bullet points.

I will clear out the previous chat by starting a new session.

This is important as we do not want to influence the results if GPT thinks we are working in relation to the previous chat topic and commands.  There might be stylistic choices we asked for earlier, such as make it shorter, that we may not want  to influence our new conversation.

So we will start a new GPT 4 chat.

To save you from watching me muddle through my typing, I will drop in my already-composed prompts.

Here I am asking GPT to use the copied bullet points from the slide we just saw.

And the first attempt is not bad. It did bring consistency of language and bullet construction . . the previous slide started some lines with verbs, one with a pronoun, and others with nouns.

GPT, however made each item begin with an action Verb . . which is good technique when presenting.

And I did not even request for that stylistic enhancement.  GPT can be magically good.

Still it seems a bit dull, so let me ask “add some pizzaz to this.”

And  . . . wait emojis?  That is a little too much, but if I take them out, the words are actually great.  In fact, a bit clever, such as

“Kick Passive voice to the Curb!  Embrace active voice for Crystal Clear Messaging”

. . . that is actually great!

Take a look at how this now looks if I drop the GPT version into PowerPoint.

This is my original rambling version and here is the much more engaging version without emojis but with snappy bullet points and excellent matching secondary bullets.

There is no comparison.  GPT did an amazing fix.

However, if you find the overall tone a bit over the top, we can adjust that when we get to tip #4.

But before we learn to shape GPT’s response, let’s make GPT do some serious analysis work on our slides.

Tip #3 Analyzing and Organizing a Slide

This is another sloppy set of bullet points that is too wordy and has no consistent verb/noun structure, so let’s clean it up and add some organization to it.

I will copy all of this core slide text, and now I go back to GPT.

I will start a new chat session and with the prompt of “make a PowerPoint slide based on” and then I will paste in the bullet points from my PowerPoint.

And it took my six bullet ideas and made a matching count of six bullet points with some cleaned-up language, while dreaming up some supporting sub-bullets.

Free ideas!

Not bad . .  but as always Chat-GPT does become a bit too chatty with too many words, so I enter the prompt of “turn these into more concise bullet points”

That is better, but the items are still just a disorganized mess, like spaghetti thrown on a wall.

So let GPT do some analysis with the prompt of “organize this into categories”

The results are fascinating.  GPT is text-based and so it is a bit hard to see how well this is laid out, so let’s go back to a PowerPoint slide where I go from this sloppy original slide to the reformatted GPT analysis text. All I did was fix GPT’s text indentation, no word changes. This is all GPT.

Look how GPT dreamed up three major themes that I never gave it; and then moved my original items into the proper framework. This does give the illusion of a smart-thinking AI robot.

I most likely would want to revisit or re-envision the slide, but the concept is 1,000 times better than the original slide.

And yes, as a subtext message; you need to be critical of any results you get out of GPT or any AI robot.  Always check the robot’s work! Do not trust their research and sometimes fake facts.

But it does drive home the point; I am not advocating turning everything over to Chat-GPT; but instead utilizing specific structured requests based on my ideas and needs as the creator.

The 2nd key point is that I am not advocating the use of GPT to do freeform research or create presentations on topics I am unfamiliar with.  Instead, I am using GPT as a co-pilot to work on my preexisting presentation. Asking GPT to start from scratch is a recipe for disaster.

So far, we have seen some interesting transformations of our text; but this next tip is critical to getting it right.

#4 Setting the tone.

GPT can mimic many different emotions or styles or even people.

In future tutorials, we will go deeper, but for now lets sample the possibles with example of changing the tone of the speaker.

Back to GPT and the starting of a new chat in GPT 4 but let’s do a vartiation prompt.  Instead of typing everything into the prompt, let’s set the stage of creating a slide by add in “wait for the text prompt”

And now GPT will dutifully wait for us to enter the text to operate on.  It does not impact the results but it easier to work with and visually observe the prompt

Once again there will be future tutorials on creating sophisticated Chat prompts, so do subscribe to Power Up Training.

Now I will drop in the bullet points

And as we get the hang of it, we do see a better organized and written response.

And as always it is interesting to ask in a follow-up prompt to have the slide analyzed and organized.

This is fine.  But who is giving this presentation?

Let’s totally change the narrative tone and tell GPT to ack like a sixth grader and rewrite the slide.

And here we go from bullet points like “Comfort and Scenery” to “Feeling Comfy and Happy! “

I am not sure if a 6th grader would want to be seen giving a PowerPoint presentation; but the example illustrates a radical shift in voice style.

And if we want to jump to another extreme, how about recreating the same slide as a “marketing executive” and we go from “Feeling Comfy and Happy” to “Unparalleled Comfort and Aesthetics.”

Both examples are excessive but it should open your eyes to the capabilities of GPT.

Do subscribe for more future examples of setting the tone for your presentations to match you and your target audience..

Now on to tip #5, Grammar Editor & Stylist.

This is for English as a second language or just someone a bit self-conscious about their writing skills, GPT can be one step to improving your presentation.  PowerPoint has its own stripped-down bullet point style; so getting grammar and style can be tricky.

But let’s try with the topsy Turvey slide with it’s mixed word choices and orders and even a on-again and off-again numbering scheme.

Once again, with our next prompt skill telling GPT to wait for our bullet points.

Then I paste in the not-so-right English and, without any guidance from me, GPT  converts this into a smoother slide with consistent numbering

However, this is not perfect.

GPT once again uses a few too many words for a slide presentation; so it could use some work, but it is not embarrassing.

And even then, after some rewrites, you would want to get a friend or coworker to review your updates and give you some advice.

AI Robots are not the final answer, they are an aide, but it is up to you to do the hard work afterward.

I have two more tricks.

#6 is about crafting a detailed prompts for GPT.

The more specific info you provide to GPT, the more pertinent and useful will be the results.

Before I submit this one prompt., let look at some key specific instructions I am giving the AI robot.

Here I state what the my role is and who I will be my audience so as to set the proper tone.

But I don’t want to be too technical or use high falutin corporate speak.

Next I limit GPT’s tendency to create too many slides by setting a page limit and then provide the specifics of the presentation with the three key reasons listed.

Now let’s see how close I get with just the single prompt.

I paste all of those specifics into a single GPT prompt and hit submit and It gets very, very close to my intent.

My only complaint, and by now you could probably guess . . make it less wordy.  Still, you should now see the value of creating detailed prompts from the start to create more relevant results.

Tip number 7 is SUMMAZRIZE.

Outside of PowerPoint, I will use GPT summarize long web articles that are normally Too Long Didn’t Read into a few paragarphs; but here, we will take a couple of bullet points and have GPT create a closing summary slide.

Lets try it.

My prompt is to create a summary powerpoint sllide based on the following text prompt and then I drop in the two paragraphs that we just saw.

And we get four serviceable bullet points from the two paragraphs.

But a bit dull.

So I command GPT to make it punchier

And I get a fantastic transformation.

And of course, I will turn this into my final slide with all the punchiness I asked for:

Supercharge PowerPoint with GPT Robots

Achieve crisp & creative wording with these tools

And you do need to get on board learning Chat-GPT to be better at your job.

So, embrace AI for PowerPoint.  It will only get better  and make you look better

Subscribe to Power Up Training for more tips specific to PowerPoint and also to see my expanding support of Artificial Intelligent tools in your daily workday

Until next time, Power UP.